Administrative Assistant

• Provide Administrative Support: Assist Chamber staff and executives with day-to-day administrative tasks, including managing schedules, preparing documents, and coordinating meetings.
• Provide General Office Support: Perform general clerical duties, such as filing, copying, and scanning documents, organizing files, and maintaining a clean and professional office environment.
• Handle Member Inquiries: Serve as the first point of contact for members and the public, answering phone calls, emails, and walk-in inquiries and directing them to the appropriate resources or staff members.
• Maintain Membership Records: Update and manage member databases, track membership dues, and assist with invoicing and billing to ensure accurate and up-to-date records.
• Prepare and Distribute Communications: Draft, proofread, and distribute emails, newsletters, and other communications to members and the community on behalf of the Chamber.
• Manage Office Supplies and Inventory: Order and maintain office supplies, equipment, and promotional materials, ensuring the office is stocked and organized.
• Assist with Event Coordination: Support event planning and execution, including sending invitations, managing RSVPs, preparing materials, and coordinating event logistics.
• Support Marketing and Social Media Efforts: Assist with content creation for social media platforms, newsletters, and website updates to promote Chamber events, programs, and member news.
• Maintain Confidentiality: Handle sensitive information and documents carefully, ensuring member and organizational privacy.